Views
Filter a collection for yourself, save a view for everyone, and lock a view so it stays as designed.
Every collection opens on a saved view — a named arrangement of filters, sort, columns, and row height. This guide covers who sees what when you change one.
Change a view for yourself
Adjust the filter, sort, column, or row-height controls above the collection. That's all there is to it: the change is yours immediately.
Your version follows you between devices and is still there when you come back. Nobody else's screen changes, so you can filter a shared view down to one record without disturbing anyone.
Two things tell you that you're looking at your own version:
- The view's tab shows a small ring next to its name.
- Only you see this appears beside the tabs.
Select Only you see this to see exactly which parts differ — filters, sort, columns, and so on.
Viewers can do this too
Filtering and sorting for yourself doesn't require edit access. If you were invited as a viewer, you can still arrange a collection however you find it easiest to read.
Go back to the shared view
Your changes are discarded and you're back on the version everyone else sees. There's no confirmation step, because rebuilding a filter takes a moment and the shared view is always one selection away.
This is also the quickest fix when you and a colleague are looking at "the same" view and seeing different rows.
Save a view for everyone
When an arrangement is worth sharing, publish it.
The view now opens this way for the whole workspace, and your personal version is cleared — it has become the shared one, so there's nothing left that's only yours.
Because this changes what your colleagues see, the confirmation message includes Undo. Selecting it restores the previous shared configuration.
You need edit access to save a view for everyone, and the view must not be locked.
Lock a view
Locking fixes a view's definition so it stays the way it was designed. Use it for views that are part of how a Wapp is meant to be read.
On a locked view, nobody can save changes for everyone, rename it, delete it, or switch its layout. A lock glyph appears on the tab so people know before they try, and the actions it blocks are shown with the reason.
A lock doesn't stop anyone working. Everyone can still filter, sort, and rearrange a locked view for themselves — the personal layer is unaffected. Locking protects the shared version, not your ability to read the data.
Only admins and owners can lock or unlock a view. Select Unlock view from the same menu to release it.
Locked views still repair themselves
If a field a locked view refers to is renamed, the view is updated to match. A lock prevents people from redefining a view; it doesn't leave the view pointing at fields that no longer exist.
Related
- Layout types — Grid, Kanban, List, Calendar, dashboards, and how saved views fit together.
- Manage a Wapp — roles and who can change what.